Legal

Privacy Policy

Last updated: 18 May 2026 · BeatHub Works Limited · Company number: 17227067

1. Who We Are

This privacy policy applies to the website operated at beathubworks.uk by BeatHub Works Limited, a private limited company registered in England and Wales. Company number: 17227067.

For data protection purposes, BeatHub Works Limited is the data controller for personal information collected through this website.

Contact email: [email protected]

2. What Data We Collect

BeatHub Works Limited collects personal information that you voluntarily provide when:

  • Submitting a project enquiry through the Start a Project form
  • Sending a message through the Contact form
  • Emailing us directly at the contact address above

Information you may provide includes:

  • Full name
  • Email address
  • Phone number (where provided voluntarily)
  • Artist name, business name, or project name
  • Project type, genre, service needs, and timeline
  • Reference links or demo links submitted for context
  • Message content and any other information you include voluntarily
  • Consent confirmation record

We do not collect sensitive personal data (such as health information, financial account details, or biometric data) through this website.

3. How We Use Your Information

Information submitted through this website is used for the following purposes:

  • To review and respond to your project enquiry or general message
  • To discuss the scope, requirements, and feasibility of a potential project
  • To communicate with you about your enquiry by email
  • To maintain a record of project discussions where a project is agreed

We do not use your information for unsolicited marketing or third-party promotional communications. We do not sell your personal information to any third party.

4. Lawful Basis for Processing

We rely on the following lawful bases under UK GDPR:

  • Consent: You have provided clear consent by submitting the form with the consent checkbox ticked. You may withdraw consent at any time by contacting us.
  • Legitimate interests: To respond to your enquiry and manage project communications where this is reasonably expected from submitting a contact form.
  • Contractual necessity: Where a project agreement is confirmed, processing your contact information is necessary to fulfil that agreement.

5. Reference Links and Demo Submissions

If you choose to submit a reference link, demo audio link, or any external link as part of a project enquiry, this material is used only to understand your creative project context. It is not stored permanently, redistributed, published, or used for any purpose beyond reviewing your enquiry.

6. Data Retention

We retain personal information provided through project enquiry forms for as long as is reasonably necessary to respond to and manage the enquiry. If no project is agreed, enquiry data is not retained indefinitely. Where a project is confirmed, relevant contact information may be retained for the duration of the project relationship and any reasonable follow-up period thereafter.

You may request deletion of your information at any time by contacting us directly.

7. Data Sharing

BeatHub Works Limited does not sell, rent, or share your personal information with third parties for marketing purposes. Your information may be accessed by:

  • BeatHub Works Limited personnel directly involved in your project enquiry
  • Form processing services where a third-party form endpoint is used (such as Formspree or Netlify Forms) — in which case their respective privacy policies also apply

We do not transfer personal data outside the UK or EEA without appropriate safeguards in place.

8. Your Rights

Under UK GDPR, you have the following rights regarding your personal information:

  • Right of access: You can request a copy of the personal information we hold about you
  • Right to rectification: You can ask us to correct inaccurate information
  • Right to erasure: You can ask us to delete your personal information
  • Right to restrict processing: You can ask us to limit how we use your data
  • Right to object: You can object to our processing of your personal information
  • Right to withdraw consent: You can withdraw consent at any time where processing is based on consent
  • Right to data portability: Where applicable, you can request your data in a portable format

To exercise any of these rights, please contact us at [email protected].

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

9. Cookies

This website uses essential cookies only. Please see our Cookie Policy for full details.

10. Security

We take reasonable technical and organisational steps to protect personal information submitted through this website. However, no internet transmission is completely secure. You submit information at your own risk.

11. Children

This website is not directed at children under 16. We do not knowingly collect personal information from children. If you believe we have received information from a child, please contact us immediately.

12. Changes to This Policy

We may update this privacy policy from time to time. The most recent version will always be available on this page. The last updated date is shown at the top of this page.

13. Contact

For any questions about this privacy policy or how we handle your personal information, please contact:

BeatHub Works Limited
Email: [email protected]
Website: beathubworks.uk
Company number: 17227067